Top 5 Tips for Event Organising Success

A successful event is a mix of a wide variety of factors working together to ensure that everything goes perfectly. Taking months of organisation and preparation, events need to have every detail thought of and planned to guarantee a fantastic outcome.

If you’re in charge of planning an event, regardless of whether it’s a birthday party or a work event you’ll have to plan more than just the theme.

Here are five top tips to keep in mind if you’re in charge of planning your next event and want to guarantee it’s as successful as it can be:

Plan in Advance

Factors such as budget are vital to ensure that you can organise your event fully. Depending on your budget, you’ll be able to know how much you can spend on the venue, the entertainment, and other things such as decorations. The earlier you plan the more likely you are to book your first choice.

Don’t Forget the Details

Knowing how your guests are going to get to the venue will allow you to compile a detailed route by car, bus, and other public transportation options. If you have a big venue or a multi-site event, consider having the right number of stewards or volunteers to help move your guests around.

According to your event’s theme, you might need to consider stage hire, dancefloor hire, or light up letters for a special touch.

 

Consider the Food and Drinks

How many people will be at your event? Depending on choices – like vegetarian, vegan, or other – you will have a wide variety of options to provide your guests. If you have a more informal event, you can have themed food choices that are sure to be the talk of the party.

 

Be There on the Day

As much planning as you put into organising an event, you must be there on the day. Last minute emergencies or changes are a high possibility and if you’re not there, how can you know they get fixed? As someone who planned every detail, you’ll be the most knowledgeable to ensure that your guests have the best possible experience.

 

Get Feedback!

There’s nothing like getting feedback from your guests to know what the positive and less positive areas were. When running a recurring event, it’s vital to understand what works and what doesn’t to guarantee your guests have a great experience and want to return.

And feedback also gives you insight into ideas you might not have thought of otherwise, leading you to organise an even more successful event. Don’t forget to ask for feedback from the venue and its staff, and they will have noticed small details you didn’t.

Regardless of what event you’re organising, we’ll be here to help make your life easier. Get in touch with us if you want to know more about our services and how we can help you to plan an extremely successful event!